Managing your Office Tools
Every user of The Coaches Centre is granted access to their own personal office. Each office has a number of utilities that any user can use. Once you become a Member you will also have the ability to book a meeting and invite others to join you in your office. Your membership entitles you to create an unlimited amount of meetings.
The following is a list of tools available within your office.
Office Tools Tab
Presentation Target Screens
Within your office you have a number of presentation boards onto which you can present information. They can be targeted by clicking on the appropriated location listed in the Target screen pull down menu.
If you click on "All" every board will be posted with the exact same information. The next two tabs; "Text Board" and "Media Viewer" will be used to present material at the currently active Target Screen(s).
The text board acts as a virtual whiteboard that office attendees can use to share textual information. The office owner can type what they would like displayed in the available text field and click the 'Post to world' link to display the information. The information is displayed on a board for all to see.
The media view is designed to display both video, static images and presentation images. If you want to present a PowerPoint save your presentation as a JPEG and PowerPoint will convert all your slides to JPEG. JPEG is the only supported image format.
If you have a video in a .MOV or .MP4 media format the environment will reformat the video into a format that can be displayed in the virtual world.
The first step is to import the media you would like to display in your virtual office. Click "Choose Files" and select from your PC one or many files to upload into the system. When you return to the TCC screen the number of files selected will be shown.
Click "Submit" and all he files will be processed for display. Processing will perform any necessary formatting on your images to ensure they are optimally displayed. If you have selected a video as the media you wish to load it will be converted to the appropriate media format for display within the virtual world. Processing of video may take several minutes, dependent on file size an dcan be pre-loaded before a "scheduled" meeting takes place. Once processing has completed the list of files will be shown.
To display any media file simply click on that file's link. If it is a video it can be paused and resumed by clicking on the appropriate button. To clear any media you had previously placed on a screen click the "Blank Display".
Meeting attendees may use their emoticons from time to time to answer questions or communicate with you . If you wish to clear all emoticons please Click "Clear Emoticons" and all displayed emoticons will be cleared from all users.
YouTube Video Streaming
There are two tabs within the iFrame associated with video streaming from YouTube. The "Media Player" tab is for meeting attendees and will display any video played by the office owner. You must be registered as member for others to enter your office.
The "YouTube Ctrl" tab is for the office owner. It can be used to stream video through the iFrame to all users within the office space. You can pre-link up to four YouTube video streams.
Once you find a YouTube video you wish to stream:
- Click Share button
- Highlight and select Link
- Copy and pasts link into TCC Video List
Once you have pasted the link into the appropriate area, click "Load Video". The loaded video will appear on your screen indicating you are ready to play the video to your audience. To manage your controls you can use the Play, Pause, Restart and Synchronize as you present.
Private Event – Office Meeting (Member Only Function)
All users over the age of 16 will be given the feature of holding a meeting in their own private virtual office. The office can be used to hold a private event with one or more colleagues. Your office has capabilities as seen in "Managing your Office Tools".
Creating a Private Office Meeting
You must have created a list of Friends before you can setup a meeting. Once you have friends you will see the "Invite friends to your office" button in your friend's applet.
Click on the button and you will be prompted to create a meeting.
Click Add Event Session.
Please Note: If you are inviting individuals that are not current users or members of TCC, they will be sent an email notifying them of the meeting. When they click on the link they will be required to create a TCC account to attend, by either registering for free or by becoming a member.
Once they have an account and you become TCC friends you can become TCC friends and you can edit your event and add them to the invite list. Remember to edit your event click on the blackboard symbol.
When completed you will receive a successful message.
Your event is now created and displayed in your registered events list.
The event automatically appear in the "My Registered Events" for all Friends that were invited.Tutorial Table of contents.